what is SharePoint and 7 benefits for teamwork 

What is Microsoft SharePoint?

Microsoft SharePoint is a web-based document management and collaboration platform that allows organisations to store and share information, knowledge, and applications both internally and publicly. Document management, workflow automation, business intelligence, team collaboration, content management, social networking, and other features are available in SharePoint. It allows users to create, edit, and share documents, collaborate on projects, and manage tasks in a centralised location accessible from any device and from anywhere. SharePoint may be implemented on-premises, in the cloud, or in a hybrid configuration, and it can be customised and integrated with third-party and Microsoft applications. SharePoint is widely used by organisations of all sizes and sectors to streamline operations, increase productivity, and promote collaboration among employees, partners, and customers.

Benefits of sharepoint

Top 7 Benefits Of Microsoft SharePoint

SharePoint is a web-based collaborative platform developed by Microsoft, which offers a range of features and benefits that are particularly useful for small businesses. Here are some of the main benefits of SharePoint:

1.Document management

SharePoint document management is a significant tool that allows organisations to centrally store, organise, and manage their documents. It includes document libraries, version control, co-authoring, search functionality, security, and workflow tools that may help organisations optimise their document-related operations, improve collaboration, and increase productivity. Businesses may use SharePoint document management to monitor various versions of a document, allow several employees to work on the same document at the same time, and automate document-related tasks. Overall, SharePoint document management gives enterprises a robust collection of tools and capabilities for managing their documents more successfully and efficiently.


Collaboration in SharePoint is a significant tool that allows organisations to collaborate more effectively and efficiently. It has a variety of tools that might help organisations interact more effectively, including as team sites, document co-authoring, task lists, calendars, and discussion boards. Businesses can quickly establish team sites using SharePoint collaboration to store documents, collaborate on projects, monitor tasks and deadlines, and exchange information and ideas. The co-authoring feature in SharePoint allows many individuals to work on the same document at the same time, making it easier for teams to collaborate on papers without having to send files back and forth over email. Overall, SharePoint collaboration provides organisations with a comprehensive collection of tools and capabilities that may help them collaborate more effectively, enhance productivity, and save costs.


SharePoint customization is a powerful feature that enables businesses to personalize and optimize their SharePoint sites to better align with their specific needs and requirements. It provides a wide range of customization options, such as creating custom lists, libraries, and workflows, and adding custom branding and themes, that can help businesses create a more tailored and unique SharePoint experience. With SharePoint customization, businesses can create custom workflows to automate specific processes and create custom lists and libraries that fit their specific needs. They can also add custom branding and themes to create a more visually appealing and cohesive SharePoint site that matches their brand identity. Overall, SharePoint customization provides businesses with a powerful set of tools and capabilities that can help them optimize their SharePoint sites, increase productivity, and achieve their business goals more efficiently.


SharePoint integration enables enterprises to exploit SharePoint features within their existing technology stack. Users may view and collaborate on files and documents from within other apps, such as Microsoft Office or third party tools, thanks to SharePoint integration. SharePoint also has APIs and web services, which allow developers to create bespoke solutions that link with SharePoint, as well as the ability to connect to other data sources and systems, resulting in a unified and consolidated view of data throughout the business. Overall, SharePoint integration may boost productivity,streamline procedures, and promote workplace communication.


SharePoint security is an important feature that assists organisations in protecting sensitive information and data. It offers a variety of security features, like as access restrictions, data encryption, and two-factor authentication, that may assist organisations in ensuring that their data is safe and only available to authorised users. Businesses may govern access to their sites, libraries, and documents using SharePoint security by providing rights and responsibilities to individuals, groups, and external parties. They may also encrypt data while it is at rest and in transit, limiting illegal access and protecting data privacy. Two-factor authentication increases security by asking users to submit additional verification, such as a code or fingerprint, before accessing the site or data. Overall, SharePoint security offers enterprises a powerful collection of tools and capabilities that may assist them in protecting sensitive information and data, mitigating risk, and adhering to industry norms and standards.


SharePoint may be a low-cost option for enterprises since it combines document management, collaboration, and communication into a single application. Businesses may save the costs of maintaining several systems and tools for each of these activities by using SharePoint. Furthermore, SharePoint can be adjusted and expanded to match the specific demands of any enterprise, eliminating the need for costly bespoke software development. SharePoint is also a cloud-based solution, removing the requirement for on-premises hardware and maintenance and thereby lowering IT expenditures. Finally, SharePoint is included in many Microsoft Office and Microsoft 365 plans, giving organisations free access to the platform in addition to their existing subscription rates.


SharePoint scalability is an important feature that enables organisations to build and adapt their SharePoint infrastructure to suit changing demands. It offers several scalability features, like as load balancing, content caching, and content distribution, to assist organisations in optimising the performance of their SharePoint system and ensuring that it can handle rising traffic and user demands. Businesses may add or remove servers from their SharePoint farm, spread information across many servers or geographic regions, and balance the load across different servers to optimise performance using SharePoint scalability. Caching frequently requested data can help boost site speed and minimise server stress. Overall, SharePoint scalability offers organisations a comprehensive collection of tools and capabilities that may assist them in scaling their SharePoint environment to support their growth and development while maintaining optimal performance and user experience.

In summary, SharePoint is a powerful platform that offers small businesses a range of benefits, including document management, collaboration, customization, integration, security, cost-effectiveness, and scalability. By leveraging these benefits, small businesses can improve productivity, enhance collaboration, and streamline their operations.

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